Standard Operating Procedure: Admission and Enrollment Procedures at School
Objective:
The objective of this Standard Operating Procedure (SOP) is to establish guidelines for the admission and enrollment procedures at Step Up School, ensuring a friendly and transparent process for parents and prospective students.
Scope:
This SOP applies to all staff members involved in the admission and enrollment process at Step Up School. It encompasses all grades of the school.
Responsibilities:
- Admission and Enrollment Staff: Responsible for implementing and following the procedures outlined in this SOP.
- Front Office Manager: Accountable for overseeing the admission and enrollment process, ensuring compliance with the SOP.
Procedure:
Enquiry Form Submission:
- a. Parents interested in admission should visit the school and fill out the enquiry form. The form will require details of the child and parents.
- b. Parents are advised to fill out only one enquiry form per applicant.
First Come First Serve Basis:
- Admissions will be granted on a first-come, first-served basis, subject to availability.
Informal Interaction for Nursery, KG, and Prep:
- a. For grades Nursery, KG, and Prep, parents and the child will have an informal interaction with the teacher and the Principal.
- b. The purpose of the interaction is to assess the child’s readiness for admission.
Written Entrance Test for Grades I and Above:
- a. For grades I and above, admission will be based on a written entrance test.
- b. The date and time for the entrance test will be communicated to the parents.
Final Admission Decision:
- a. The final decision regarding admission and the grade in which the child will be enrolled will be made by the school, based on the test/interaction results.
- b. The school’s decision is final and binding.
Registration Fee Submission:
- a. Parents are required to submit the registration fee before the interaction/entrance test.
- b. It is important to note that the registration fee is non-refundable and needs to be paid only once.
Document Submission:
- Parents should submit the following documents within 15 days of paying the registration charges. Failure to do so may result in the cancellation of the admission offer.
Self-attested copy of the birth certificate
- Residence address proof (Aadhar Card/Passport/Electricity Bill/Ration Card/Voter ID)
- Medical fitness certificate/vaccination card of the child
- School leaving certificate (Class I onwards)
- The latest report card from the previous school attended (Class I onwards)
- 6 passport-size photographs of the child and 2 passport-size photographs of both parents
Age Criteria:
- Admissions will strictly adhere to the age criteria as outlined below. No exceptions will be made under any circumstances.
| CLASS | Minimum Age as on 31st March* | Maximum Age as on 31st March* |
| Nursery | 2 years | 4 years |
| KG | 3 years | 5 years |
| Prep | 4 years | 6 years |
| I | 5 years | 7 years |
| II | 6 years | 8 years |
| III | 7 years | 9 years |
| IV | 8 years | 10 years |
| V | 9 years | 11 years |
| VI | 10 years | 12 years |
| VII | 11 years | 13 years |
| VIII | 12 years | 14 years |
| IX | 13 years | 15 years |
| X | 14 years | 16 years |
- Children born on 1st April can also be considered.
Transport Facility:
- a. Parents are advised to check the availability of the transport facility before applying for admission.
Contact Information:
For any further queries, parents may contact the school by calling the official contact number.
Caution:
- a. The school does not accept any donations for admission.
- b. Parents should be cautious of third parties collecting money on behalf of the school and making false claims about securing admission.
- c. Any transaction with such parties is done at the parents’ own risk, and the school will not be responsible for it.
By following this SOP, Step Up School aims to ensure a smooth, transparent, and fair admission and enrollment process for parents and students, maintaining the school’s commitment to quality education and student welfare.